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Bubble.io and Notion integration: Step-by-Step Guide 2024

Discover our comprehensive step-by-step guide on integrating Bubble.io with Notion to optimize your workflow and increase productivity.

What is Notion?

Notion is a comprehensive productivity tool that allows users to customize their workflows and collaborate as a team. It features various components such as notes, databases, kanban boards, wikis, and reminders. Users can create their personalized layouts on Notion, making it a valuable platform for task management, documentation, and content creation. It also allows content to lead to other pages, creating a connected, network style library of information. Notion is widely used by individuals and organizations for managing their daily tasks and projects.

Matt Graham, CEO of Rapid Developers

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How to integrate Bubble.io with Notion?

Integrating Bubble.io with Notion requires an intermediary tool as there is no direct integration. One of the tools that you can use is Zapier.

Here is the step by step guide on how to achieve this:

Pre-requisites:

Before starting, make sure to have accounts on the following platforms:

Step 1: Create a Database in Notion

To start with, open Notion and create a new page. Within the new page, create a table by selecting the + sign and then select Table - Full page. Input the desired fields in your table. For this instruction, let's have Task Name and Description as fields.

Step 2: Setup Notion Integration in Zapier

Go to the Zapier dashboard and click on the Make a Zap button.

On the Choose App event, search for Notion and select it. Choose New Database Item as your trigger event and then click Continue.

Now, you'll have to sign in to your Notion account in Zapier. Click Sign in to Notion and follow the authentication process. Once done, click Continue.

Select your Notion database. To do this, you'll first have to share your Notion database with the Zapier Integration. Go to Notion and click the Share button at the top right of your screen. In the Invite section, click Add People and paste the email address provided on the Zapier screen. After that, return to Zapier and click Load More until you see your database and select it. Then Continue.

Lastly, test your trigger and ensure it is working. If Zapier shows an entry from your Notion database, it means the trigger setup was successful. Click Continue.

Step 3: Setup Bubble.io Action Event in Zapier

Now set up the action to take place in Bubble.io. On the Choose App event, search and select Bubble. Choose Create Thing as your action event and then click Continue.

Next, sign in to your Bubble.io account in Zapier by clicking Sign in to Bubble and follow the authentication process. After signing in, click Continue.

Select your Bubble app and the type of thing. For the fields, map each Bubble field to the corresponding field in Notion. You can do this by clicking on the button at the right of each box and then selecting the correct field. Make sure to match all the necessary fields. Once done, click Continue.

Now, test your action by clicking Test & Review. If successful, a new thing should be created in your Bubble app based on data from your Notion database. The test will show if it was successful or not.

Step 4: Activate Your Zap

If the test was successful, you are ready to turn on your zap. Click Turn on Zap.

Congratulations! You've successfully integrated your Notion database with your Bubble.io app using Zapier!

Suppose a new item is added to your Notion Database. In that case, Zapier will automatically create a new thing in your Bubble.io app, allowing you to seamlessly integrate Notion data into your applications!

Bubble.io and Notion integration usecase

Scenario: A tech start-up uses Bubble.io to create a custom project management platform to align their distributed teams. They also use Notion as a knowledge base system to document their procedures, guidelines, workflows, project statuses, and other similar information. They wish to have an efficient and real-time way of updating project statuses and procedures in their Notion database from their Bubble.io platform.

Solution: Integrating Bubble.io with Notion

Custom Project Management Platform Creation: The start-up uses Bubble.io to build a bespoke project management platform that includes features like task creation, assignment, tracking and collaboration.

Knowledge Base on Notion: The information about procedures, guidelines, workflows, project statuses, among other things, are stored and managed on a well-documented Notion database.

Setting Up the Integration: The Start-up adds the Notion plugin in Bubble.io and configures it with their Notion API key. They establish workflows inside Bubble.io that activate when a task/command is executed on their custom-built platform.

Data Sync Workflow:

  • When a user changes the status of a task on their custom Bubble.io project management platform, the workflow is initiated.
  • The updated status is automatically transferred to the relevant Notion page in real-time using the preconfigured Notion plugin.
  • The corresponding Notion page gets updated with the new task status seamlessly.

Procedure Update Workflow:

  • When a user updates or creates a procedure on the Bubble.io platform, the workflow gets triggered.
  • The modified or new procedure is automatically sent to the relevant Notion database in real-time using the configured Notion plugin.
  • The corresponding Notion database gets updated with the new or modified procedure seamlessly.

Benefits:

  1. Efficiency: Automated data sync between Bubble.io and Notion saves time and removes the risk of manual errors.

  2. Centralized Data: All procedures, guidelines, project statuses are stored and managed on Notion, providing a unified point of reference for the team.

  3. Real-time Updates: The integration enables real-time updates on Notion databases based on the changes made on the Bubble.io platform, ensuring everyone is on the same page.

  1. Seamless Collaboration: As Notion acts as the knowledge base, making sure it's updated in real-time fosters effective collaboration among distributed teams.

By integrating Bubble.io with Notion, the tech start-up can ensure that their remote teams are aligned, and their procedures and task statuses are updated in real-time, fostering efficient project management and collaboration.

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