Building a freelancing platform in Bubble involves creating data types for Projects, Proposals, Users with roles (Client and Freelancer), and a messaging system. This tutorial walks through the complete build: project posting, freelancer proposals, hiring workflow, milestone-based payments via Stripe, and a review system — all using Bubble's visual editor.
Overview: Building a Freelancing Platform in Bubble
This tutorial guides you through building a freelance marketplace similar to Upwork or Fiverr using Bubble. You will create a platform where clients post projects, freelancers submit proposals, clients hire and manage freelancers, and payments are processed through milestones. The guide covers the full data model, key pages, workflows, and privacy rules needed to launch a functional freelancing platform.
Prerequisites
- A Bubble account with a new or existing app
- Basic understanding of Bubble Data Types and Workflows
- Familiarity with Repeating Groups and page navigation
- A Stripe account for payment processing (optional for MVP)
- Understanding of Privacy Rules for data access control
Step-by-step guide
Design the database schema for the platform
Design the database schema for the platform
Go to the Data tab and create the following Data Types. User (built-in) — add fields: role (text: Client or Freelancer), display_name (text), bio (text), skills (list of texts), hourly_rate (number), profile_image (image), rating (number). Project — fields: title (text), description (text), budget_min (number), budget_max (number), category (text), skills_required (list of texts), client (User), status (text: Open, In Progress, Completed, Cancelled), deadline (date). Proposal — fields: freelancer (User), project (Project), cover_letter (text), proposed_rate (number), estimated_days (number), status (text: Pending, Accepted, Rejected). Milestone — fields: project (Project), title (text), amount (number), status (text: Pending, In Progress, Completed, Paid), due_date (date). Review — fields: reviewer (User), reviewee (User), project (Project), rating (number), comment (text).
Pro tip: Use Option Sets for categories, skills, and status values. This keeps data consistent and makes filtering faster since Option Sets are cached client-side.
Expected result: Five core Data Types are created with all necessary fields and relationships.
Build the project posting flow for clients
Build the project posting flow for clients
Create a page called post-project. Add Input elements for title, a Multiline Input for description, Number Inputs for budget range, a Dropdown for category (populated from your Category Option Set), a Tag Input or multi-select for required skills, and a Date Picker for deadline. Add a Post Project button. Create a workflow: When Button Post Project is clicked → Create a new Project with all form values, client = Current User, status = Open. After creation, navigate to the project detail page. On the browse page, add a Repeating Group showing all Projects where status = Open, sorted by Created Date descending.
Expected result: Clients can post projects with details, and all open projects appear in a browseable list for freelancers.
Create the proposal submission flow for freelancers
Create the proposal submission flow for freelancers
On the project detail page, add a Submit Proposal section visible only when Current User's role is Freelancer AND the project's status is Open. Include a Multiline Input for the cover letter, a Number Input for the proposed rate, and a Number Input for estimated days. Add a Submit Proposal button. Create a workflow: Create a new Proposal with freelancer = Current User, project = Current Page's Project, and form values, status = Pending. Show a confirmation message. On the client's project page, display all proposals for their project in a Repeating Group with each freelancer's name, rating, rate, and cover letter.
Expected result: Freelancers can submit proposals and clients can see all proposals for their project.
Implement the hiring workflow
Implement the hiring workflow
In the proposals Repeating Group on the project page, add an Accept button in each cell (visible only to the project's client). Create a workflow: When Accept is clicked → Make changes to Current cell's Proposal: status = Accepted. Then Make changes to Current Page's Project: status = In Progress. Also add a step to reject all other proposals: Schedule API Workflow on a list of Do a search for Proposals where project = this project AND status = Pending, changing each status to Rejected. Send a notification to the accepted freelancer (create a Notification data type or send an email).
Expected result: Clients can accept a proposal, which updates the project status and rejects other proposals automatically.
Add milestone-based payment tracking
Add milestone-based payment tracking
On the active project page, add a section for milestones. Create a form for the client to add milestones: title, amount, due date. Create a workflow to Create a new Milestone with project, title, amount, due_date, and status = Pending. Display milestones in a Repeating Group. Add Mark Complete button (for freelancer) and Approve & Pay button (for client). When the freelancer marks complete, change status to Completed. When the client approves, integrate Stripe to process the payment amount and change status to Paid. For the MVP, you can track milestones without actual payment processing.
Pro tip: For a production platform with real payments, consider working with RapidDev to implement Stripe Connect for proper marketplace payouts where the platform takes a commission.
Expected result: Projects have milestone tracking with status management and payment triggers.
Build the review and rating system
Build the review and rating system
After a project is marked Completed (all milestones paid), show a Leave Review section to both the client and freelancer. Add a star rating input (1-5 stars using an Icon Repeating Group or radio buttons) and a Multiline Input for the review comment. Create a workflow: Create a new Review with reviewer = Current User, reviewee = the other party, project, rating, and comment. After creating the review, update the reviewee's overall rating field using a calculation: Do a search for Reviews where reviewee = this user's rating:average. Display reviews on user profiles.
Expected result: Both parties can leave reviews after project completion, and average ratings are displayed on profiles.
Complete working example
1FREELANCING PLATFORM WORKFLOW SUMMARY2======================================34DATA TYPES:5 User (built-in) + fields:6 role, display_name, bio, skills (list), hourly_rate,7 profile_image, rating, completed_projects (number)89 Project:10 title, description, budget_min, budget_max, category,11 skills_required (list), client (User), freelancer (User),12 status (Open/In Progress/Completed/Cancelled), deadline1314 Proposal:15 freelancer (User), project (Project), cover_letter,16 proposed_rate, estimated_days,17 status (Pending/Accepted/Rejected)1819 Milestone:20 project (Project), title, amount, status21 (Pending/In Progress/Completed/Paid), due_date2223 Review:24 reviewer (User), reviewee (User), project (Project),25 rating (number 1-5), comment (text)2627KEY PAGES:28 browse-projects: Repeating Group of open projects29 post-project: Form for clients to create projects30 project-detail: Project info, proposals, milestones31 profile: User profile with reviews and portfolio32 dashboard: Active projects, pending proposals3334CORE WORKFLOWS:35 1. Post Project → Create Project (status: Open)36 2. Submit Proposal → Create Proposal (status: Pending)37 3. Accept Proposal → Update Proposal (Accepted),38 Update Project (In Progress), Reject others39 4. Add Milestone → Create Milestone (Pending)40 5. Complete Milestone → Update status (Completed)41 6. Approve & Pay → Stripe charge, Update status (Paid)42 7. Complete Project → All milestones Paid → Project Completed43 8. Leave Review → Create Review, Update user rating4445PRIVACY RULES:46 Project: Open = visible to all, In Progress = client + freelancer47 Proposal: Freelancer sees own, Client sees all for their project48 Review: Visible to all (public reputation)49 Milestone: Client + assigned freelancer onlyCommon mistakes when building a freelancing platform in Bubble
Why it's a problem: Not separating client and freelancer roles in the database
How to avoid: Add a role field to the User type and use it in conditional visibility and workflow Only when conditions throughout the app.
Why it's a problem: Allowing multiple accepted proposals per project
How to avoid: In the accept workflow, add a step that changes all other Pending proposals for that project to Rejected.
Why it's a problem: Not setting Privacy Rules on Proposals
How to avoid: Set Privacy Rules so freelancers can only see their own proposals. Clients can see all proposals for their projects.
Best practices
- Use Option Sets for categories, skills, and status values for consistency and performance
- Set comprehensive Privacy Rules so each user type only sees relevant data
- Implement email notifications for key events: new proposals, accepted proposals, milestone completion
- Add search and filter capabilities to the project browse page (by category, budget, skills)
- Calculate and display average ratings prominently on freelancer profiles
- Use pagination on Repeating Groups to keep pages performant as data grows
- Build a dashboard page where users can see all their active projects and pending actions
- Consider adding a messaging system for client-freelancer communication within the platform
Still stuck?
Copy one of these prompts to get a personalized, step-by-step explanation.
I want to build a freelancing platform like Upwork in Bubble.io. I need clients to post projects, freelancers to submit proposals, a hiring workflow, milestone-based payments, and a review system. Can you design the complete database schema and outline the key workflows?
Help me build a freelancing marketplace. I need data types for Projects, Proposals, Milestones, and Reviews. Create pages for browsing projects, posting projects, submitting proposals, and managing active projects. Include role-based access for Clients and Freelancers.
Frequently asked questions
Can Bubble handle a real freelancing platform at scale?
Bubble can handle an MVP and early-stage platform well. As you grow beyond thousands of active users, monitor workload units and consider optimizations. Several successful marketplaces including Comet ($800K ARR) were built on Bubble.
How do I handle payments between clients and freelancers?
For production, use Stripe Connect which allows your platform to collect payment from the client, hold it, and pay out to the freelancer minus a commission. This requires the Growth plan and API Connector integration.
Should I use one User type or separate Client and Freelancer types?
Use one User type with a role field. This is simpler and allows users to be both clients and freelancers. Use conditional logic and Privacy Rules based on the role field.
How do I prevent fake reviews?
Only allow reviews after a project is completed with all milestones paid. Add a Privacy Rule that prevents users from reviewing themselves and check that the reviewer was actually involved in the project.
Can I add a messaging system between clients and freelancers?
Yes. Create a Message data type with sender, receiver, project, and content fields. Display messages in a Repeating Group on the project detail page. Use auto-refresh or a Do when condition to update messages in real time.
Can RapidDev help build a production-ready marketplace?
Yes. RapidDev specializes in building complex Bubble applications including marketplaces with Stripe Connect payments, real-time messaging, advanced search, and performance optimization for scale.
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